• Procurement Planning & Strategy
• · Assist in developing project-specific procurement plans aligned with timelines and budgets.
• · Coordinate with project managers, cost managers, and design teams to understand material and service requirements.
• · Maintain procurement schedules to track lead times and delivery milestones.
• Vendor Management
• Identify, prequalify, and maintain a database of vendors, contractors, and suppliers.
• · Float RFQs/RFPs, consolidate responses, and ensure compliance with project requirements.
• · Coordinate vendor meetings, clarify queries, and obtain technical & commercial submissions.
• Documentation & Compliance
• · Prepare comparison sheets and procurement recommendation reports.
• · Support in drafting and issuing purchase orders (POs), work orders (WOs), and contracts.
• · Ensure vendor documents, certifications, and insurances meet compliance standards.
• Cost & Budget Tracking
• · Work closely with the cost management team to compare vendor quotes with budgets.
• · Track committed vs. actual spend and highlight variances.
• · Negotiation efforts to achieve cost savings.
• Project Coordination
• · Liaise with site teams to align procurement with construction schedules.
• · Follow up on delivery timelines to avoid project delays.
• · Escalate procurement risks (delays, shortages, price fluctuations) and suggest mitigation.
• Reporting & MIS
• · Maintain procurement trackers, vendor performance records, and approval logs.
• · Prepare periodic procurement status reports for client and management reviews.
• · Document procurement progress and lessons learned for future projects.