• <strong>Key Roles & Responsibilities</strong>
• Reported directly to the Company Director, providing executive, administrative, technical, and project coordination support across multiple departments and ongoing projects.
• Worked closely with the Director and management team across Planning, Estimation, CADD, Project Coordination, Project Monitoring, and Executive Administration functions.
• Assisted the Director in project planning, coordination, progress monitoring, documentation, and management-level reporting for residential and industrial projects.
• Coordinated with Project Managers, Engineers, Site Supervisors, Subcontractors, Clients, Consultants, and internal departments to ensure smooth communication and timely project execution.
• Prepared and reviewed Bills of Quantities (BOQs) for civil and construction works and carried out rate analysis for various construction activities.
• Studied architectural, structural, and civil project drawings and prepared quantities, BOQs, and other project-related documentation based on drawings and site requirements.
• Drafted and modified building layouts and construction drawings using AutoCAD/CADD software as required for project planning and coordination.
• Prepared and maintained project schedules, work programs, material trackers, activity trackers, and progress monitoring reports.
• Conducted regular site visits, approximately once every two weeks, to review project progress, site conditions, manpower deployment, material availability, and ongoing construction activities.
• Monitored project progress against the approved schedule and highlighted delays, constraints, resource requirements, and pending activities to management.
• Prepared Daily Progress Reports (DPR), Weekly Progress Reports (WPR), and Monthly Progress Reports (MPR) for residential and industrial projects.
• Prepared Monthly Beginning Reports by collecting and consolidating project updates, manpower details, material requirements, planned activities, and site progress from various project locations.
• Prepared and maintained cash flow statements/project cash flow requirements on a monthly basis to support project financial planning and management review.
• Prepared Bar Bending Schedules (BBS), inspection checklists, reconciliation statements, BOQs, measurement-related documents, and other project control documentation.
• Prepared Minutes of Meetings (MOM) for management meetings, project review meetings, site meetings, and coordination meetings, and followed up on assigned action items.
• Attended management meetings with Company Directors and senior management, recorded key decisions, responsibilities, deadlines, and follow-up requirements.
• Coordinated with subcontractors and clients regarding project progress, work requirements, site issues, schedules, material requirements, and execution-related matters through regular meetings and site coordination.
• Assisted in labour management and manpower planning, including monitoring workforce deployment and coordinating manpower requirements with site teams.
• Assisted in material management, including tracking material requirements, availability, procurement status, delivery schedules, and consumption at project sites.
• Monitored site execution activities and coordinated with site personnel to ensure work progressed according to approved drawings, specifications, quality requirements, and project schedules.
• Reviewed site drawings and coordinated with project/site teams to identify drawing requirements, discrepancies, execution issues, and technical clarifications.
• Maintained comprehensive project and site records, including QA/QC reports, slump test reports, cube test reports, inspection checklists, material records, progress reports, and other quality documentation.
• Assisted in monitoring quality control and inspection activities, ensuring required test reports, checklists, and quality records were properly maintained.
• Prepared project reconciliation reports for materials, quantities, and construction activities to support project control and cost monitoring.
• Supported management in project review and decision-making by compiling project progress data, schedules, financial information, site updates, and key project issues.
• Maintained a centralized record of project documents, reports, schedules, drawings, meeting minutes, and management communications for easy reference and follow-up.
• Coordinated interdepartmental communication and followed up with responsible personnel to ensure timely completion of assigned tasks and management decisions.
• Managed the Director's professional calendar and appointment schedule, including tracking meetings, appointments, commitments, and providing timely reminders.
• Coordinated the Director's meetings with clients, contractors, consultants, vendors, employees, and other stakeholders as required.
• Assisted the Director in preparing meeting agendas, discussion points, project updates, and supporting documents for management and project review meetings.
• Followed up on important management decisions, pending approvals, project requirements, and action items and provided status updates to the Director.
• Maintained confidentiality while handling management-level information, project documents, financial data, correspondence, and internal company records.
• Acted as an effective communication link between the Director, management team, project sites, clients, subcontractors, and internal departments.
• Supported the Director in handling multiple projects simultaneously by maintaining priority lists, follow-up schedules, project trackers, and action-item registers.
• Assisted in identifying project-related risks, delays, resource constraints, material shortages, and coordination issues and escalated critical matters to management.
• Supported the preparation of project review presentations, management reports, progress summaries, and project performance updates.
• Ensured timely collection and submission of project reports from various departments and sites for management review and decision-making.
• Performed additional responsibilities assigned by the Company Director related to project coordination, planning, estimation, documentation, administration, and management support.