<p class="isSelectedEnd"><strong>Key Roles &amp; Responsibilities</strong></p>
<ul>
<li>Reported directly to the Company Director, providing executive, administrative, technical, and project coordination support across multiple departments and ongoing projects.</li>
<li>Worked closely with the Director and management team across Planning, Estimation, CADD, Project Coordination, Project Monitoring, and Executive Administration functions.</li>
<li>Assisted the Director in project planning, coordination, progress monitoring, documentation, and management-level reporting for residential and industrial projects.</li>
<li>Coordinated with Project Managers, Engineers, Site Supervisors, Subcontractors, Clients, Consultants, and internal departments to ensure smooth communication and timely project execution.</li>
<li>Prepared and reviewed Bills of Quantities (BOQs) for civil and construction works and carried out rate analysis for various construction activities.</li>
<li>Studied architectural, structural, and civil project drawings and prepared quantities, BOQs, and other project-related documentation based on drawings and site requirements.</li>
<li>Drafted and modified building layouts and construction drawings using AutoCAD/CADD software as required for project planning and coordination.</li>
<li>Prepared and maintained project schedules, work programs, material trackers, activity trackers, and progress monitoring reports.</li>
<li>Conducted regular site visits, approximately once every two weeks, to review project progress, site conditions, manpower deployment, material availability, and ongoing construction activities.</li>
<li>Monitored project progress against the approved schedule and highlighted delays, constraints, resource requirements, and pending activities to management.</li>
<li>Prepared Daily Progress Reports (DPR), Weekly Progress Reports (WPR), and Monthly Progress Reports (MPR) for residential and industrial projects.</li>
<li>Prepared Monthly Beginning Reports by collecting and consolidating project updates, manpower details, material requirements, planned activities, and site progress from various project locations.</li>
<li>Prepared and maintained cash flow statements/project cash flow requirements on a monthly basis to support project financial planning and management review.</li>
<li>Prepared Bar Bending Schedules (BBS), inspection checklists, reconciliation statements, BOQs, measurement-related documents, and other project control documentation.</li>
<li>Prepared Minutes of Meetings (MOM) for management meetings, project review meetings, site meetings, and coordination meetings, and followed up on assigned action items.</li>
<li>Attended management meetings with Company Directors and senior management, recorded key decisions, responsibilities, deadlines, and follow-up requirements.</li>
<li>Coordinated with subcontractors and clients regarding project progress, work requirements, site issues, schedules, material requirements, and execution-related matters through regular meetings and site coordination.</li>
<li>Assisted in labour management and manpower planning, including monitoring workforce deployment and coordinating manpower requirements with site teams.</li>
<li>Assisted in material management, including tracking material requirements, availability, procurement status, delivery schedules, and consumption at project sites.</li>
<li>Monitored site execution activities and coordinated with site personnel to ensure work progressed according to approved drawings, specifications, quality requirements, and project schedules.</li>
<li>Reviewed site drawings and coordinated with project/site teams to identify drawing requirements, discrepancies, execution issues, and technical clarifications.</li>
<li>Maintained comprehensive project and site records, including QA/QC reports, slump test reports, cube test reports, inspection checklists, material records, progress reports, and other quality documentation.</li>
<li>Assisted in monitoring quality control and inspection activities, ensuring required test reports, checklists, and quality records were properly maintained.</li>
<li>Prepared project reconciliation reports for materials, quantities, and construction activities to support project control and cost monitoring.</li>
<li>Supported management in project review and decision-making by compiling project progress data, schedules, financial information, site updates, and key project issues.</li>
<li>Maintained a centralized record of project documents, reports, schedules, drawings, meeting minutes, and management communications for easy reference and follow-up.</li>
<li>Coordinated interdepartmental communication and followed up with responsible personnel to ensure timely completion of assigned tasks and management decisions.</li>
<li>Managed the Director's professional calendar and appointment schedule, including tracking meetings, appointments, commitments, and providing timely reminders.</li>
<li>Coordinated the Director's meetings with clients, contractors, consultants, vendors, employees, and other stakeholders as required.</li>
<li>Assisted the Director in preparing meeting agendas, discussion points, project updates, and supporting documents for management and project review meetings.</li>
<li>Followed up on important management decisions, pending approvals, project requirements, and action items and provided status updates to the Director.</li>
<li>Maintained confidentiality while handling management-level information, project documents, financial data, correspondence, and internal company records.</li>
<li>Acted as an effective communication link between the Director, management team, project sites, clients, subcontractors, and internal departments.</li>
<li>Supported the Director in handling multiple projects simultaneously by maintaining priority lists, follow-up schedules, project trackers, and action-item registers.</li>
<li>Assisted in identifying project-related risks, delays, resource constraints, material shortages, and coordination issues and escalated critical matters to management.</li>
<li>Supported the preparation of project review presentations, management reports, progress summaries, and project performance updates.</li>
<li>Ensured timely collection and submission of project reports from various departments and sites for management review and decision-making.</li>
<li>Performed additional responsibilities assigned by the Company Director related to project coordination, planning, estimation, documentation, administration, and management support.</li>
</ul>