• <b>Procurement Coordinator – Roles & Responsibilities in PMC</b>
• <b>Procurement Planning & Strategy</b>
• • Assist in developing project-specific procurement plans aligned with timelines and budgets.
• • Coordinate with project managers, cost managers, and design teams to understand material and service requirements.
• • Maintain procurement schedules to track lead times and delivery milestones.
• <b>Vendor Management</b>
• • Identify, prequalify, and maintain a database of vendors, contractors, and suppliers.
• • Float RFQs/RFPs, consolidate responses, and ensure compliance with project requirements.
• • Coordinate vendor meetings, clarify queries, and obtain technical & commercial submissions.
• <b>Documentation & Compliance</b>
• • Prepare comparison sheets and procurement recommendation reports.
• • Support in drafting and issuing purchase orders (POs), work orders (WOs), and contracts.
• • Ensure vendor documents, certifications, and insurances meet compliance standards.
• <b>Cost & Budget Tracking</b>
• • Work closely with the cost management team to compare vendor quotes with budgets.
• • Track committed vs. actual spend and highlight variances.
• • Support negotiation efforts to achieve cost savings.
• <b> Project Coordination</b>
• • Liaise with site teams to align procurement with construction schedules.
• • Follow up on delivery timelines to avoid project delays.
• • Escalate procurement risks (delays, shortages, price fluctuations) and suggest mitigation.
• <b>Reporting & MIS</b>
• • Maintain procurement trackers, vendor performance records, and approval logs.
• • Prepare periodic procurement status reports for client and management reviews.
• • Document procurement progress and lessons learned for future projects.